HIPAA Compliance & Security for Small Medical Practices
Practical, documented security improvements that align with HIPAA’s expectations—without the complexity and cost of big consulting. I help practices reduce risk to ePHI across email, endpoints, cloud accounts, backups, websites, and staff workflows.
Who This Is For
If your organization creates, receives, maintains, or transmits ePHI, you need safeguards that match your risk—not just a binder on a shelf.
- Primary care and specialty practices
- Chiropractic, physical therapy, and therapy offices
- Dental and outpatient clinics
- Small practices using cloud EHR + Microsoft 365 / Google Workspace
Common Starting Point
- No recent risk assessment
- Email security + MFA partially implemented
- Backups exist, but restore hasn’t been tested
- Staff unsure what “HIPAA security” really means day-to-day
HIPAA Security Audit Playbook
Here’s what a typical engagement looks like. You’ll always know what step we’re on, what I need from you, and what you’ll receive.
Discovery & Data Inventory
Understand your systems and workflows: EHR, email, devices, remote access, backups, vendors, and how ePHI moves through the practice.
Risk Assessment & Gap Findings
Identify risks across administrative, physical, and technical safeguards. Produce a prioritized list of gaps and quick wins.
Remediation Plan & Implementation
Fix the highest-risk items first: MFA, access control, endpoint hardening, email protections, backup validation, and website/form security.
Policies & Workforce Training
Tighten policies to match reality and train staff on phishing, password hygiene, device use, and handling sensitive data correctly.
Incident Readiness
A simple incident playbook: how to recognize an issue, what to document, who to call, and how to reduce downtime.
Ongoing Support (Optional)
Lightweight ongoing support to keep you hardened as staff, vendors, and technology change over time.
What You Receive
Written Risk Assessment Summary
Clear findings in plain language, including major risks and priority recommendations.
Safeguards Improvement Roadmap
A fix-first plan you can execute over 30/60/90 days based on your budget and risk.
Technical Findings Checklist
Key configuration recommendations for email, endpoints, cloud accounts, backups, and remote access.
Staff Training Topics & Notes
Practical training topics tailored to how your staff actually works day-to-day.
Incident Readiness Starter Plan
A simple action plan for phishing, ransomware, account compromise, and lost devices.
Optional Ongoing Support
Ongoing check-ins and guidance as you change vendors, onboard staff, or implement new systems.
HIPAA FAQ
Do we need a risk assessment every year?
HIPAA expects ongoing risk management. Many practices do an annual review plus updates when systems or workflows change.
We use a cloud EHR — are we “covered”?
A cloud EHR helps, but your risk still includes email accounts, endpoints, remote access, phishing, backups, and staff behavior.
Can you help with websites and forms too?
Yes—website hardening and securing contact/booking forms is part of reducing overall risk, especially when patients submit information online.
Do you provide legal advice?
No—this is security and compliance guidance. For legal interpretation, consult qualified counsel.
Start with a free HIPAA consultation
We’ll review your environment and outline a practical roadmap to reduce HIPAA risk quickly and sustainably.